Whatever their stage of life, we provide over 108 million customers with the products and services they need to progress. From insurance to personal protection, and savings to wealth management, no matter the need we’re always there for them. And we’re always there for our employees. In 50 countries, we work hard to inspire pride and a sense of belonging in our people. To provide opportunities that challenge them, inspire them, and reward them. And to create a culture that’s open, supportive, and empowering. Because we know that’s the real secret to success – and the best way for us to keep building a better world for both our customers and the talented people who put them first.

Your work environment:

The headquarters of the AXA Group (GIE AXA) brings together our corporate activities. It provides guidance and support to subsidiaries around the world, to ensure the coordination and monitoring of the Group's global strategy, the application of its standards, the consistency of commercial approaches and the sharing of best practices. The headquarters gathers approximately 1000 employees and is distinguished by its strong international culture (45 nationalities), which makes it a rich and stimulating place to work.

We are seeking a proactive and detail-oriented Junior Assistant to provide crucial support to the Head of Finance Transformation and the Senior Assistant to the Group Chief Financial Officer. This role will be instrumental in ensuring the seamless execution of day to-day activities by efficiently handling administrative tasks and providing essential clerical support.

Key Responsibilities:

Under the guidance of the Senior Assistant, the Junior Assistant will be responsible for the following key activities:

• Managing administrative requests and inquiries from senior managers.
• Organizing and scheduling appointments using Outlook.
• Handling phone calls and directing them appropriately.
• Maintaining updated contact lists.
• Researching and arranging travel logistics.
• Managing and reconciling expense reports.
• Welcoming and assisting visitors.
• Acting as a primary point of contact for internal and external clients.
• Assisting with the onboarding and offboarding processes for new starters and leavers.
• Collaborating with the Senior Assistant on project implementation.
• Providing office coverage during the Senior Assistant's absence.

Applicant Profile:

• Completion of Bac +2 training (BTS Assistant de Direction/Assistant Manager).
• Previous administrative experience is desired.
• Proficiency in Microsoft Office programs and tools.
• Knowledge of communications, social media, and marketing is an asset.
• Excellent interpersonal skills with the ability to work effectively with individuals from diverse cultural backgrounds.
• Exceptional communication skills with fluency in both oral and written English. Knowledge of German is an asset.

Vous rejoignez une entreprise :

-    Responsable, vis-à-vis des personnes, y compris ses employés et ses clients, et de la planète. -    Aux valeurs fortes-    Qui encourage la mobilité interne, et la formation de ses employés-    Qui vous offre de nombreux avantages (en savoir plus ici : Reward & Benefits - french | AXA Group)-    Flexible, qui permet le travail hybride, au bureau et à la maison.

Les informations fournies par les candidat(e)s seront traitées de manière strictement confidentielle et utilisées uniquement à des fins de recrutement.

Applicant profile

• Completion of Bac +2 training (BTS Assistant de Direction/Assistant Manager). 
• Previous administrative experience is mandatory between 3 to 5 years.
• Proficiency in Microsoft Office programs and tools.
• Knowledge of communications, social media, and marketing is an asset.
• Excellent interpersonal skills with the ability to work effectively with individuals from diverse cultural backgrounds.
• Exceptional communication skills with fluency in both oral and written English as well as French. Knowledge of German is an asset. 

Personality Profile 

• Excellent time management skills and the ability to prioritize tasks effectively.
• Keen attention to detail and strong problem-solving abilities.
• Exceptional organizational skills with the capacity to manage multiple tasks concurrently.
• Ability to interact and adapt to high-level contacts with diverse responsibilities and nationalities.
• Strong interpersonal skills and a collaborative mindset.
• Commitment to discretion and maintaining the confidentiality of sensitive information.
• Adherence to established procedures and a thorough approach to tasks.

If you are a proactive, detail-oriented professional with a passion for providing exceptional administrative support and thrive in a dynamic, multicultural environment, we would love to hear from you.