We are seeking a Personal Assistant to provide high-level administrative and logistical support to the Deputy Head of AXA IM Alts, member of AXA IM board and AXA IM Alts board and to the head of Impact & Natural Capital, member of AXA IM Alts Board

AXA IM Alts is one of the world’s leading alternative investment managers, with €188 billion in assets under management as of March 2022. We have a comprehensive expertise across alternatives and are  organized into five business lines (Real Estate, Infrastructure, Alternative Credit, Natural Capital & Impact Investments and Private Equity LBO). With over 900 employees across 15 offices worldwide, we serve more than 640 clients in Europe, North America, Asia-Pacific, and the Middle East.

DISCOVER Your Opportunity

As a Personal Assistant, you will provide senior-level executive support to the Deputy Head of AXA IM Alts, a member of the AXA IM board and second-in-command of the Alts Business Unit and to the head of Impact & Natural Capital, member of AXA IM Alts Board.

This critical role requires a highly skilled professional who can handle complex administrative and logistical tasks while ensuring the smooth operation of day-to-day business activities, a high level of confidentiality and interpersonal soft skills to understand stakeholders and manage priorities.

Key Responsibilities

• Coordinate business travel: manage complex itineraries, including multi-modal transport and last-minute changes, while ensuring compliance with company policies.
• Support hybrid working logistics: oversee room and desk bookings, visitor coordination, catering, and other related tasks.
• Organize events and / or complex meetings.
• Collaborate with global teams: provide seamless support to international offices and teams.
• Manage budgets: track travel and entertainment expenses and maintain budget updates.
• Build relationships: foster strong connections with Executives, internal stakeholders, and the wider PA team.
• Provide PA team coverage: step in during absences or when global stakeholders visit the Paris office.
• Ensure compliance: adhere to internal policies, risk management, and regulatory requirements.

Nous nous engageons à vous offrir un environnement où vous pourrez :

Développez votre potentiel : Intégrer une entreprise engagée sur le développement de ses collaborateurs via une mobilité interne dynamique et une large offre de parcours de formation personnalisés.

Personnalisez votre manière de travailler : Travailler pour une entreprise qui s'engage à garantir flexibilité et équilibre à ses employés, en vous offrant une large gamme d'avantages (intéressement, télétravail, avantages sociaux compétitifs, etc.).

Epanouissez-vous par la diversité de notre communauté : Jouer un rôle au sein d'une entreprise inclusive qui reconnaît et valorise activement les différences individuelles dans un environnement de travail diversifié et inclusif.

Faites avancer le monde : Rejoindre un employeur responsable qui agit en faveur des causes sociétales et environnementales en tant qu'investisseur, assureur et entreprise, notamment au travers de l'association AXA Atout Cœur. Dans le cadre de notre engagement en faveur de la durabilité et de la responsabilité environnemental, nous célèbrerons votre arrivée en plantant un arbre.

SHARE Your Unique Expertise

Education / Experience & Competencies

We are looking for a seasoned Personal Assistant with a proven track record in supporting senior executives, ideally in a fast-paced, global business environment.

• Significant experience supporting C-suite executives or board members, ideally within asset management or financial services.
• A confident, assertive approach to managing senior executives’ schedules, with a strong ability to prioritize strategic goals and incoming requests.
• Strong skills in MS Office (Outlook, Excel, Word, PowerPoint) and hybrid tools (MS Teams, Zoom).
• Exceptional ability to handle multiple tasks, with a keen attention to detail and the capacity to manage tight deadlines.
• Strong verbal and written communication skills, with the ability to interact effectively across all levels of seniority in English
• Self-starter with the ability to work autonomously and adapt to changing priorities and fast-paced environments.