We are looking for a dynamic and self-motivated HR Admin/Office Manager to join our People & Culture team. This role is integral to our scaling operations in the North American (NAM) region, combining office management, payroll administration, and HR responsibilities. Reporting directly to a C-Level executive, you will thrive in a fast-paced and collaborative environment, serving as the primary HR point of contact for NAM and playing a key role in ensuring smooth office operations and employee experiences.

Role and responsibilities

• Oversee day-to-day office operations, such as managing supplies and maintenance, liaising with vendors, and coordinating office changes. A key project will involve overseeing the transition to a new office, requiring previous experience in designing and managing the creation of a new office space that meets the team's needs and fosters a collaborative environment.
• Payroll Administration, handle payroll processes for employees in the US and Canada, ensuring accuracy and compliance with local regulations.
• Onboarding, manage the onboarding process for new employees, creating a welcoming and organised experience.
• HR Point of Contact, act as the main HR representative for the NAM region, addressing employee queries and supporting people-related initiatives.
• Event and Team Building Organisation, coordinate and execute company events, team-building activities, and in-person meetings to foster collaboration and engagement.
• Collaboration with Leadership, assist C-Level executives with strategic priorities, including benchmarking, and ensuring effective communication through internal channels.

Requirements

Background and experience

• Minimum 4 years of experience in roles such as Chief of Staff, HR Assistant, or Office Management.
• Proven ability to adapt and excel in fast-paced environments.
• Prior experience in the Finance, Crypto, or Banking sectors is a plus.

Skills and personality

• Exceptionally organised and autonomous, with a proactive and curious mindset.
• Strong written and verbal communication skills, tailored for dynamic settings.
• Approachable, communicative, and adept at fostering relationships.
• Project management expertise.
• Professional proficiency in English.

Benefits

> International environment (English is the main language)

> 100% Coverage from Justworks Benefits (Medical, Dental, and Vision plans)

> Top of the range equipment Macbook, keyboard, laptop stand, 4K monitor & headphones

> Team events and offsites

> Coming soon gym memberships, international mobility & lot of other cool benefits!

The base salary range for this role is between $120,000 - $175,000 in the State of New York. This range is not inclusive of our discretionary bonus. When determining a candidate’s compensation, we consider a number of factors including skillset, experience, job scope, and current market data.

Recruitment Process

> Are you interested in this job but feel you haven't ticked all the boxes? Don't hesitate to apply and tell us in the cover letter section why we should meet!

Here's what you can expect if you apply:

1. HR call (30')
2. Technical Interview with HRBP (45')
3. CPO Interview (45') + informal chat with the team at the NYC office and the CEO of US (45’)
4. Cultural Interview with (30')
   
   

On the agenda discussions rather than trick questions! These moments of exchange will allow you to understand how Flowdesk works and its values. But they are also (and above all) an opportunity for you to present your career path and your expectations for your next job!