Zama is looking for Operations Admin and Office Manager. Reporting to the COO, the successful candidate will:

Office and Facilities Management

- General Office Upkeep: Assist with the maintenance and operation of the physical office.

- Point of Contact: Serve as the main person for office issues and wellbeing initiatives.

- Inventory Management: Oversee the inventory of office equipment and supplies, ensuring cost-effectiveness.

- Facilities Maintenance: Assist with the procurement, routine maintenance, and upkeep of office facilities and equipment.

Administrative Support to the COO

- Records Management: Maintain both paper and online records, ensuring proper procedures for their retention, protection, retrieval, transfer, and disposal.

- Online Systems Administration: Provide support for the administration of online systems related to finance, HR, and marketing.

- General EA/PA Tasks: Offer daily support to the COO.

Operations Support

- Event Coordination: Assist in organising staff celebrations, team days, events, and social activities.

- Finance and Reporting Assistance: Provide administrative support for finance-related tasks and reporting; handle travel and accommodation bookings.

- HR Support: Manage the flow of incoming candidate applications and perform other HR-related duties as requested.

- Employee Onboarding: Assist new employees with their orientation and integration into the company.

He/she/they will have:

• A minimum of 2-3 years of solid administrative or EA/PA experience

• Proven experience in handling administrative tasks with attention to detail, confidentiality, and thoroughness

• Prior experience in a start-up or scale-up business environment

• Technical affinity and can-do attitude when it comes to learning new digital tools and technologies

• Excellent verbal and written communications, networking, and presentation skills in English and also in French (a true bilingual candidate is preferred)

• Ability to distill complex technical and operational information into clear, accessible language

• Excellent multitasker with organizational skills and attention to detail

• Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines

Step 1: the application form.

Step 2: Zama gets in touch.

Step 3: take-home challenge.

Step 4: interview with the COO.

Step 5: cultural fit and compensation chat.

Step 6: the in-person trial at our office.

Step 7: the reference check and offer.

Our process is described in detail here: https://www.zama.ai/post/how-we-hire-at-zama. We will be in contact with exceptional candidates who we wish to advance through the recruitment process.

Zama values and promotes diversity. We give everyone a fair chance to be evaluated on their professional, academic, and personal skills. Our aim is to make the hiring process as pleasant, stress-free, and friendly as possible, even if the process is longer and more involved than you might find elsewhere.

This position is based in our offices in Paris and requires on-site presence at least 3 days per week on average.