As the People Ops Specialist, you’ll be responsible for ensuring seamless People operations and providing support to managers in an international setting. You’ll handle administrative onboarding, payroll management, facility & office management, and provide operational support within the HR Business Partner (HRBP) scope. This role is ideal for someone with 2-3 years of experience in payroll coordination or People Operations, who thrives in a fast-paced environment and is eager to ensure a well-run HR function and office experience.

Key Responsibilities

Administrative Onboarding

• Collaborate closely with the Talent Acquisition Specialist to ensure a smooth onboarding process and take the lead on preparing contracts, legal documents, and setting up administrative processes.

• Ensure compliance with local labor laws and regulations across offices.

• Coordinate the collection and verification of employee documentation, offering country-specific onboarding guidance.

• Integrate new team members into HR systems, ensuring access to all necessary tools and resources.

Payroll and Benefits Coordination

• Work with payroll providers to ensure timely and accurate payroll across different countries.

• Maintain updated employee data and manage payroll-related processes (leaves, bonuses, benefits).

• Proactively explore new compensation and benefits schemes (e.g., plan d’intéressement, team incentives).

• Serve as the go-to person for payroll and benefits queries, providing clear guidance and support.

Facility, Events & Office Management

• Collaborate closely with the Talent Acquisition Specialist to plan and organize team events to foster internal mobility and collaboration across our different entities.

• Oversee day-to-day office operations in Belgium, France, and the UK, ensuring smooth functioning and well-stocked workspaces.

• Liaise with external vendors and service providers to resolve office-related issues.

Operational Support to Managers (HRBP Scope)

• Collaborate closely with the People Specialist to provide daily HR operational support to managers across entities, accounting for cultural and legal differences.

• Assist team leads with performance management, employee relations, and organizational changes while ensuring compliance with local regulations.

• Serve as an advisor to team leads on HR matters, helping navigate complex employee issues.

HR Systems & Processes Management

• Ensure accuracy and confidentiality of employee records and HR systems.

• Continuously seek ways to improve HR systems and processes for greater efficiency.

Key Competencies

• Strong alignment with Soil Capital’s mission.

• Excellent knowledge of HR laws and regulations in France, with a willingness and ability to quickly learn UK laws and Belgian regulations as we expand.

• Excellent communication skills in French and English, both written and spoken, to ensure flawless communication across all offices.

• Ability to manage multiple priorities in a fast-paced, evolving environment.

• Proficiency with HR software and a passion for process improvement.

• Strong sense of ownership and initiative, with a focus on continuous improvement.

Profile Requirements

• Degree in Human Resources, Business Administration, Labor Law, or a related field.

• 2-3 years of experience in People Operations, HR Coordination, or Payroll Management.

• Experience with payroll coordination and office management is preferred.

• Strong organizational skills and ability to multitask.

• High emotional intelligence, with a commitment to fostering a positive work environment.

• Willingness to travel from time to time between our different entities.