You’ll support the team with administrative tasks related to accounting, payroll, HR, clients and vendor management. This is an ideal role for someone organized, detail-oriented, and curious about startup life, who wants to grow their skills in finance and operations.

🛠️ Your Key Responsibilities

• Prepare and process invoices (clients and suppliers)

• Help prepare documents for accounting and bookkeeping (France & US)

• Assist with monthly payroll processes with Payfit (absences, bonuses, expenses)

• Support financial reporting (exports, spreadsheets, tracking)

• Monitor and pay invoices on time

• Update client and employee contract templates

• Collect insurance documents and support claims or renewals

• Help maintain ISO 27001 documentation and workflows

• Tracking deadlines for admin or compliance tasks

• Improving document organization and templates

• Answer occasional phone calls and filter customer requests to forward them to the relevant team member

• Previous experience in admin, accounting, or finance

• Fluent in French and English (written + spoken)

• Comfortable with tools like Excel/Google Sheets, Gmail, Notion

• Super organized, reliable, and detail-oriented

• Curious, proactive, and eager to learn about startup ops

1️⃣ Interview with the Executive assistant - Introduce the role and have a deeper conversation about the role, our team, and how we work at DejaBlue.

2️⃣ Practical Assignment (Take-home) – A short task to get a feel for how you approach real-life tasks like invoice management, organizing data, or prioritizing admin requests.

3️⃣ Lunch with the team – Join us for lunch! It’s a relaxed moment to meet your future teammates and see if the vibe feels right on both sides.

4️⃣ Reference Checks – We’ll connect with past colleagues or managers to validate experience and fit.

5️⃣ Offer – If we’re a match, we’ll be thrilled to welcome you to the team!