Privacy policy for candidates

Version dated 29 August 2024

The French version shall always prevail in case of any discrepancy or inconsistency between the French version and its English translation.

1. PREAMBLE AND SCOPE OF APPLICATION

The purpose of this Privacy Policy is to set out the rules applicable to the collection and processing of your personal information (hereinafter referred to as “Personal Data”) via our website www.welcometothejungle.com and its subdomains (hereinafter referred to as the “Website” or our “Services”).

Our Privacy Policy details the Personal Data that we collect and process via the Website, why We process your Personal Data, how We use it and the features offered to enable you to access and update your Personal Data.

It applies to candidates and persons who browse the Website without creating an account (hereinafter “Reader”) and persons who have created a Member Area and entered their personal information (hereinafter “Member”), jointly referred to as “Users” or “You”.

This Privacy Policy does not apply to our prospects and clients, who are recruitment professionals. If you are a client or prospect, we invite you to visit the dedicated privacy policy.

Our Privacy Policy does not apply to services offered by third-party companies operating websites and tools belonging to our partners or other websites or tools accessible from our services. We are not responsible for how these sites use your Personal Data.

2. ACCEPTANCE AND UPDATE OF OUR PRIVACY POLICY

By using our services on the Website, you confirm that you have read our Privacy Policy and accept it without restriction or reservation. If you do not agree with any of its terms, you are free not to use our services.

We may amend the terms of this Privacy Policy from time to time, particularly if we implement a new Personal Data Processing operation. You are invited to consult this page regularly to ensure that you agree with any modifications. In the event of significant modifications, you will be informed of these modifications either by a special mention on our Website or by notification by email.

3. DATA CONTROLLER AND DATA PROTECTION OFFICER

💡 A data controller is an entity that determines the purposes and means of processing your Personal Data and is responsible for compliance with the regulations and in particular the GDPR.

We are the data controller for all processing carried out on our Website except when you apply for job offers from our clients. In this case, WTTJ acts as a sub-contractor of the company to which you are applying.

We have appointed a Data Protection Officer (DPO) who will be your contact for any questions relating to the processing of your Personal Data. He or she can be contacted by e-mail at privacy@welcometothejungle.com.

4. WHAT PERSONAL DATA DO WE COLLECT AND PROCESS?

💡 Personal data is any information relating to a natural person and enabling that person to be identified or made identifiable.

Technical data relating to use of the Website

📊 Details of data collected:

  • IP address
  • Cookies
  • Logs
  • Browsing data and behaviour on the Site

For more information, please consult our Cookie Management Policy.

👥 Data subjects:

  • Readers
  • Members

Website User identification data

📊 Details of data collected:

  • Civility
  • First name
  • Name
  • Email address
  • Telephone number
  • Date of birth
  • City or region
  • Profile picture

👥 Data subjects:

  • Members

Data relating to the professional life of Website Users

📊 Details of data collected:

  • Training
  • Professional experience
  • Business sector
  • CV
  • Cover letter
  • Documents uploaded by the Member
  • Job and job description
  • Professional skills
  • Link to professional social networks and information extracted from the shared link

👥 Data subjects:

  • Members

5. WHETHER PROVIDING YOUR DATA IS COMPULSORY OR OPTIONAL

The Personal Data essential to WTTJ to achieve the purposes of the Processing are indicated by an asterisk on the collection forms.

If you do not complete these mandatory fields, we will not be able to provide you with our Services.

Personal Data not marked with an asterisk is optional; it enables us to get to know you better and to improve your experience and our Services.

Concerning the Personal Data collected when you browse the Website, please refer directly to our Cookie Management Policy.

6. FOR WHAT PURPOSES DO WE COLLECT AND PROCESS YOUR PERSONAL DATA?

💡 Processing of personal data means any operation, or set of operations, relating to personal data, regardless of the process used. The purpose of processing refers to the main objective of the use of personal data.

The different uses of your Personal Data will depend on the features you use and the options defined in your preferences.

Create and manage your member area

🎯 Sub-processing activities:

  • Creating a member area on our Website;
  • Automatic completion of the profile based on the information entered and the documents, CVs and cover letters uploaded by the Member;
  • Improving the candidate experience by offering personalised job offers tailored to the search history on our Website;
  • Processing requests for information and assistance in connection with your use of our Services.

⚖️ Legal basis:

  • Contractual performance
  • Legitimate interest

Find professional opportunities, actively or passively

🎯 Sub-processing activities:

  • Apply, save, import, manage and track your applications in your member’s area;
  • Be contacted directly by recruiters by making your information visible and enabling them to identify relevant candidates thanks to the information in your member profiles and their use of the site.

⚖️ Legal basis:

  • Contractual performance
  • Legitimate interest
  • Consent

Receive communications about our Services

🎯 Sub-processing activities:

  • Sending of communications via email about your use of our Services and in particular your member area and applications;
  • Email communications about new products and important information about Welcome to the Jungle;
  • Sending out the media newsletter, which lists the various articles and news items;
  • Transactional communications, including legal and security updates.

⚖️ Legal basis:

  • Legitimate interest
  • Consent

Develop our Services and improve your experience

🎯 Sub-processing activities:

  • Carrying out satisfaction surveys and collecting feedback to improve our Services and in particular to be able to offer you a better, more intuitive and personalised experience;
  • Use of your Data to produce results that do not allow you to be directly identified, in particular statistics on our members and their use of our Services;
  • Use of your Personal Data to develop, train and improve our features and Services related to recruitment, including those based on artificial intelligence, for example, the automatic completion of the member profile or the identification of candidates by recruiters.

⚖️ Legal basis:

  • Consent
  • Welcome to the Jungle’s legitimate interests in developing and improving its functionalities to make its Services more attractive and useful.

Technical management and use of the Website

🎯 Sub-finalities:

  • General administration of the Website to ensure its smooth operation and security;
  • Processing requests for information using the various forms available on our Website;
  • Statistics, activity monitoring, analysis of visitor numbers and pages consulted;
  • Improving the Website and Services and proposing content that performs well for you and your computer;
  • Cookies are deposited following the choices made via our cookies banner;
  • Resolving any dispute or anomaly in connection with the use of our Services and, in particular, combating online fraud.

⚖️ Legal basis:

  • Legitimate interest
  • Consent

7. HOW LONG WE KEEP YOUR PERSONAL DATA

Your Personal Data is kept only for as long as is strictly necessary and proportionate to the purpose of the processing concerned.

Readers

The retention periods for cookies and other tracers are detailed in the Cookie Management Policy.

Your contact data collected as part of your subscription to our newsletter is kept until you request its deletion via the unsubscribe link available in our communications.

In the event of a period of inactivity, with no positive action on your part for more than 3 years, We reserve the right to send you a communication asking you whether you wish to continue to receive our communications. If you do not respond, we reserve the right to delete your Personal Data.

Members

The Personal Data entered in your member area (identification data, data on your professional life, contact data, photo, history, etc.) are retained throughout your use of the Services and until your account is closed.
In the event of a period of inactivity of more than 5 years, we reserve the right to send you a communication asking you whether you wish to keep your member area.

When you apply for Welcome to the Jungle job vacancies via our Website: Your application data is kept for 2 years from the date of your application.

When you apply for jobs on our Website (excluding Welcome to the Jungle ads): We act as a subcontractor for our clients and we comply with the retention periods applied by the latter.

Before the expiry of these periods, we may contact you again to find out whether you wish to set up an additional retention period, in which case the periods indicated above will start running again.
Once this period has elapsed and your account has been effectively closed, your Personal Data will be rendered anonymous. It will then be used exclusively for statistical purposes or training and improving our algorithms or artificial intelligence system.

8. RECIPIENTS OF YOUR PERSONAL DATA

Sharing with third parties

The Personal Data that you transmit to us when using our Website may be communicated to :

Our clients (recruiters) if you apply for a job via our Services or you agree to make your profile visible. In the latter case, you may change your mind at any time and your profile will never be visible to your current employer.

Our subcontractors and partners, for example for hosting, maintenance, statistics and satisfaction surveys, audits, fraud detection, marketing, management of security incidents or fraudulent activities, and the development and improvement of our Services. We may also use third parties who use artificial intelligence for specific purposes such as personalised recommendations or assistance in completing information. These third parties have access to your Personal Data to the extent necessary to perform these tasks on our behalf and are required not to disclose or use it for any other purpose.

When automatically filling in your profile from a CV, we use a large language model developed in particular by OpenAI from personal data. To find out more, please consult their privacy policy. We ensure that your data is not used by this company to train or improve these models.

For legal reasons, your information and Personal Data may be disclosed to a third party if WTTJ is required to do so by law, regulation or court order, or if such disclosure is necessary for an investigation, injunction or legal proceeding, whether at home or abroad.

Transfers outside the EU

The Personal Data processed in connection with the use of our Website is stored on servers located within the European Union.

When WTTJ uses service providers located outside the EU, guarantees are taken to protect and secure transfers. Thus, either these recipients are located in a country benefiting from an adequacy decision, or standard contractual clauses approved by the European Commission have been signed. You can obtain a copy of the transfer instruments by contacting the Data Protection Officer.

9. SECURITY OF YOUR PERSONAL DATA

We implement organisational and technical measures to protect the security of your Personal Data against any unauthorised access, disclosure, modification, damage or destruction.

In particular, our teams receive dedicated training in IT security and confidentiality management. We also encrypt data in transit and at rest.

Welcome to the Jungle and its technical and hosting service providers have implemented appropriate measures to ensure the integrity, confidentiality and security of your Personal Data.

10. RESPECT FOR YOUR RIGHTS

You have a right of access to your Personal Data, the right to request its rectification, deletion or portability, as well as the right to request the limitation of the processing of your Personal Data, to withdraw your consent and to define directives concerning the fate of your Personal Data after your death.

You also have the option of objecting at any time:

  • Processing for commercial prospecting purposes, implemented by WTTJ ;
  • For reasons relating to your particular situation, processing based on the legitimate interests of WTTJ.

You may exercise your rights of rectification and deletion directly within your Member Area (for more information on this process, please consult our General Terms of Use). You may also submit your requests to us at any time, in particular concerning how we use and develop artificial intelligence functionalities, via the dedicated contact form or by contacting the Data Protection Officer (DPO) at privacy@wttj.co.

You may withdraw your consent to the sourcing functionality at any time by changing your status to “Not available” in your Member Profile. In this case, your profile data, including that resulting from automatic completion, and your site usage data will no longer be processed to enable recruiters to identify you among relevant candidates.

Once you have contacted us, if you feel that your rights have not been respected, you also have the right to complain to a supervisory authority.
The French supervisory authority is the Commission Nationale de l’Informatique et des Libertés (CNIL), located at 3 Place de Fontenoy - TSA 80715 - 75334 PARIS CEDEX 07.