We are seeking a dedicated professional to oversee the operational health, safety, security, and facility management of our new office. This role requires a proactive and organized individual responsible for ensuring a welcoming, efficient, and safe environment for all employees and visitors.

Key Responsibilities

1. Safety and Security

• Coordinate and lead all safety protocols, including office risk management and prevention.
• Serve as the Health & Safety ambassador and head of the emergency response team.
• Conduct and oversee safety inspections and audits to ensure compliance.
• Manage and issue access tags in alignment with security regulations.
• Act as a key contact for security-related inquiries.

2. Facility Management

• Oversee building maintenance and ensure smooth functioning of office facilities.
• Manage workplaces, including meeting rooms, and shared office resources.
• Support as the first point of contact for phases 2 and 3 of the office renovation project.
• Liaise with the building owner, external suppliers, and the Apollo team to address facility-related concerns.

3. Office Supplies and Inventory

• Manage the procurement of office supplies, home-work materials, groceries, and cleaning materials.
• Coordinate with the external cleaning team to maintain a clean and organized workspace.

4. Welcoming and Employee Support

• Be the face of the office, creating a warm and professional first impression for internal colleagues and external visitors.
• Act as the first point of contact for new hires, assisting them during their initial weeks of employment.
• Provide necessary equipment and conditions to promote team well-being and productivity.

5. Event Organization

• Co-organize sports and community events to foster a sense of belonging.
• Support the coordination of local and international projects led by Decathlon.

6. Administrative Support

• Manage financial administration tasks, such as processing invoices.
• Organize and maintain pool car and parking arrangements.
• Act as a primary point of contact for the coordination of office supplies and operational finances.

What do we expect from you?

• MBO+/HBO diploma and service driven mindset.
• Strong organizational and multitasking skills.
• Available for a minimum of 4 days per week in Apollo building Amsterdam.
• Excellent command of the Dutch and English language.
• Work experience in a startup environment in the digital, creative or hospitality world is an advantage.
• We are looking for a colleague who is service-oriented, organizationally strong, likes innovative tools and is socially skilled.
• You thrive in building and safeguarding a strong Decathlon Global Business Hub community culture.
• Ability to work independently and manage multiple highly skilled and experienced stakeholders.
• Strong attention to detail, atmosphere and problem-solving abilities