Are you an experienced Office Administrator looking for a part time role to work in a great environment for an innovative international software company in the UK?

Witekio helps device makers bring their products to life with world-class software!

With 20+ years of experience and a team of 180+ passionate engineers, we work across many industries to help our clients accelerate time to market, level up products and reduce project risks. We love to solve problems with design and technology, we offer full-stack, edge-to-cloud embedded development services.

Witekio is headquartered in Lyon and has five office locations across four countries, including the USA, UK, France, and Germany. Witekio is also part of Avnet - a Fortune 500 company.

Witekio is looking for a highly organized Office Administrator who will be responsible for managing day-to-day activities in the UK office and supporting our office and team members. This is a hands-on dynamic position, requiring multitasking, prioritisation of tasks and also being office based.

The ideal candidate has experience in administrative tasks, is highly organized, proactive, likes building relationships with other team members with good communication skills.

Role & responsibilities:

Office Management

• Manage UK office suppliers / maintenance

• Manage purchases for UK office & projects

• Manage stock supply and inventory tool

• Manage shipments/deliveries and incoming/outcoming postal mails

• Contribute to the team well-being

• Organize events with site Director

Travel Administration

• Travel manager for UK office

Legal Administration

• Local insurance

• Submit annual companies house declaration

Quality & security Partners with global admin team

• Monitor quality metrics,

• Contributor to the company strategy related to security,

• Implement company security and quality instructions

• Inform Security team on any breach of security detected.

• Communicate the quality indicators to the stakeholders (Reporting, KPI, Test Result, etc.).

Requirements

Soft skills

·       Detail oriented: ability to focus on all aspects of a task and complete it with accuracy

·       Team work and collaboration: ability to work effectively with others, be open-minded and accepting of team feedback, ability to delegate and support the team

·       Prioritization skills: ability to focus on what’s important; quickly zero in on critical tasks; can sense what will help or hinder accomplishing a goal; eliminate roadblocks; create focus.

·       Organization skills: ability to use resources (people, funding, materials, support) to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently arrange information and files in a useful manner

·       Communication skills: ability to convey ideas clearly, actively listen, and tailor your message to different audiences

Hard skills

·       Knowledge in administration and legal basics

·       Purchases management

·       Travel management

The Witekian Touch

• International environment with teams distributed across 4 countries (France, Germany, UK and US) and inter-office mobility opportunities
• 3 Witekian days per year to work / learn / think on any technology or language you are interested in
• 34 days annual leave (including bank holidays) pro rata for the part time role
• Pension and health insurance
• Cycle to work scheme
• EV chargers available at the office

Recruitment process

• Introductory call with a recruiter
• Manager’s interview
• Face to face interview in our Bristol office