Accounts Payable Officer

Paris, France

Permanent Contract

At AXA IM our purpose, to act for human progress by investing for what matters, is central to every action we take as a business. As a responsible asset manager, we actively invest for the long-term to help our clients, our people and the world to prosper.

As a future Accounts Payable Officer, you will report to Accounts Payable Data Manager, and you will be part of AXA IM Real Assets. 

DISCOVER your opportunity 

Provide AP services to real asset funds and entities within a strict control environment and in accordance with the Accounts Payable Operating Model (“APOM”) ensuring segregation of duties, 4-eyes’ principle is applied at all times.

Your role and responsibilities will include 

Checking and authorising/releasing of payments (resulting from payment files generated by DXC Technology, Corporate Managers or Fund Accounting teams) (4-eyes’ principle applies)

- Check all payments for accuracy, paying particular attention to the following:

• Ensure invoices are processed in Yardi Voyager
• Ensure invoices are correctly approved using Yardi workflow
• Ensure payment details on the invoices match the Yardi vendor records

- Ensure accurate and timely execution of payments

- Cross check to ensure all payments released have been correctly executed by the bank

- Deal with supplier and all other stakeholder payment queries in a prompt and professional manner

- Maintain a strong control environment by following processes / procedures described in the APOM 

Checking and authorising/releasing of payments created directly in the e-banking tools, mainly Connexis and JPM Access, by Corporate Managers or the AP Team (4-eyes’ principle applies)

- Check all payments for accuracy, paying attention to the following:

• Ensure transfer templates are completed in full in accordance with agreed procedures
• Ensure transfer templates are appropriately approved in line with Yardi workflow set-up
• Ensure payment details on the transfer templates match the Yardi vendor records

- Ensure accurate and timely execution of payments

- Cross check to ensure all payments made have been correctly executed by the bank

- Deal with stakeholder payment queries in a prompt and professional manner

- Maintain a strong control environment by following processes / procedures described in the APOM

Payment set-up (ensuring segregation of duties, 4-eyes’ principle in relation to the payment release)

• Creation of manual payments in Connexis in relation to transfer templates for the fund accounting scope
• Creation of manual payment in Connexis / JPM Access / local e-banking platform on behalf of the Corporate Managers (Fast Track payments) or DXC Technoloy (in case of issues with Yardi payment files or legacy e-banking platforms)

E-Banking Administration (dual administration applies)

- Act as an administrator on e-banking platforms (Connexis / JPM Access / local e-banking platform), ensuring:

• E-banking administration is kept up to date at all time
• Requests from all stakeholder (FMCG, Fund Accounting teams, Corporate Managers, DXC) are dealt with timely as per internal timeline set; store the requests for audit trail purposes on the AP Team shared drive
• Maintain up-to-date lists of e-banking users, saved on the CST Cash Management shared drive. Perform half yearly checks with all stakeholders (via central teams if possible) if access is still required and make any required updates in the e-banking platforms

Bank Accounts

- Maintain an up-to-date list of: 

• all bank accounts which are managed by the AP Team
• bank mandate signatories and user rights (account by account)

Other

- Assist managing AP Team generic mailboxes, i.e. monitor email receipt and timely allocate to AP team members for actioning (based on individual responsibilities set by the manager)

- Audit assistance (e.g. year-end confirmation of bank accounts and signatories as part of annual audit process)

- Provide essential cover for the team during country-related public holidays

- Reinforce sound and effective risk management in line with the Risk and Compliance Objectives & Measures Framework 

- Perform other tasks and projects as assigned from time to time

Nous nous engageons à vous offrir un environnement où vous pourrez :

Développez votre potentiel : Intégrer une entreprise engagée sur le développement de ses collaborateurs via une mobilité interne dynamique et une large offre de parcours de formation personnalisés.

Personnalisez votre manière de travailler : Travailler pour une entreprise qui s'engage à garantir flexibilité et équilibre à ses employés, en vous offrant une large gamme d'avantages (intéressement, télétravail, avantages sociaux compétitifs, etc.).

Epanouissez-vous par la diversité de notre communauté : Jouer un rôle au sein d'une entreprise inclusive qui reconnaît et valorise activement les différences individuelles dans un environnement de travail diversifié et inclusif.

Faites avancer le monde : Rejoindre un employeur responsable qui agit en faveur des causes sociétales et environnementales en tant qu'investisseur, assureur et entreprise, notamment au travers de l'association AXA Atout Cœur. Dans le cadre de notre engagement en faveur de la durabilité et de la responsabilité environnemental, nous célèbrerons votre arrivée en plantant un arbre.

SHARE your unique expertise

We welcome different combinations of skills & experiences.

Your qualifications and experience

• Baccalaureate/A level or equivalent
• Experience in the administration and management of cash

Your knowledges and skills

• Experience with online banking systems
• Experience of Yardi an advantage
• MS Office
• English
• Disciplined
• Diligent
• Detail focused
• Control conscious
• Flexibility
• Team player

We would love to know more about you. Let’s connect! Send us your resume.