Main job duties :

• General office organization, including reception coverage, ordering supplies, shipping, managing inventory, etc.;
• Perform administrative duties in conformity with internal policies and procedures;
• Provide day-to-day project support activities - maintenance of project-related files, such as maintenance of TMF, document naming and versioning, creation of hyperlinks; 
• Assist the team with the preparation, formatting, handling, distribution, and filing of clinical documentation and reports according to the scope of work and standard operating procedures
• Coordinate internal and with sponsor/partner meetings, attend relevant clinical study meetings as deemed appropriate and provide meeting minutes.
• Set up and organize events, schedule appointments, make travel arrangements for staff/ visitors;
• Maintain databases/spreadsheets as necessary to facilitate tracking/documentation of the Neurotrials unit activities;
• Arrange the signing process of documents in conjunction with relevant departments within the Institute and/or partners or clients; 
• Coordination of PR communication activities;
• Perform other administrative tasks as needed.

• A high school diploma (bachelor’s degree preferred);
• Fluent (Proficiency) both in French and English;
• At least 1 year of assistant experience (CTA experience preferred);
• Excellent organizational and prioritization skills;
• Time management and multitasks abilities;
• Proficiency in Microsoft Office Package;
• Attention to detail and excellent oral and written communication skills.
• Excellent social and teamwork skills.