Context and ambition

At Roundtable, launched early 2022 within the eFounders/Hexa startup studio, we’re building the infrastructure and social platform to democratise investment in private markets.

Thanks to a strong product-market-fit and a formidable growth of our customer base, we are by now the indisputable market leader in France & Benelux, and we officially opened Germany in 2024.

As a fast-growing startup, this role is essential in structuring and securing administrative and financial operations. With an increasingly international team, the Finance & Admin Manager / Office Manager will play a central role in continuously improving processes and tools to support the company’s expansion.

About the team

We are a team of 20 at Roundtable today and counting!

We’re founded by an experienced and highly complementary team:

• Evan, CEO, ex BCG Principal with a focus on financial institutions (7y of work exp.)

• Julien, CPO , ex BCG Lead Data Scientist (6y of work exp.)

• Simon, CTO, serial CTO & founder (sold Hubware to Onepilot) (10y of work exp.)

About the role :

Objectives :

• Ensure reliable and efficient financial and administrative management

• Secure payroll processing and compliance with international HR regulations

• Deliver a smooth employee experience from onboarding to offboarding while fostering company culture in daily operations

• Structure and automate processes to support business growth

Human Resources

• Oversee multi-country payroll operations

• Ensure compliance with labor laws and regulations (occupational health requirements, legal monitoring and implementation of new laws, benefits administration, employee records, employee representative bodies, workplace risk assessments, etc.)

• Manage onboarding and offboarding for various profiles (employees, interns, freelancers) across multiple countries (contracts, probation periods, termination procedures, equipment setup, tool access, and first-days integration)

• Implement tools and reporting systems for headcount tracking

• Manage employee mobility programs

• Organize internal company events (two onsite and two offsite events per year)

• Oversee employee training plans

• Develop, update, and distribute internal policies and guidelines (remote work policy, right to disconnect, expense reimbursement policy, etc.)

• Tools : Payfit, Deel, Alan, Swile, Notion, Primo, Trainline Business.

Billing & Collections

• Issue B2B invoices

• Monitor incoming payments

• Oversee debt collection

• Lead the invoicing system migration project in collaboration with the COO

• Tools : Pennylane, Revolut Business, Google Sheets, Forest. Mid-term goal: Migration to Odoo.

Financial Management

• Perform bank reconciliations

• Track and validate purchase receipts

• Process supplier payments

• Categorize financial transactions within the financial analysis tool

• Collaborate with the part-time CFO to ensure robust multi-entity financial management

• Oversee and process tax and compliance payments across different entities

• Tools : Pennylane, Entity-specific banks, Agicap, Fundcraft.

Administrative

• Manage insurance contracts and handle claims when necessary

• Maintain and organize company documentation

• Ensure administrative compliance across different entities in coordination with the legal team (excluding operational matters)

• Manage and optimize business subscriptions

• Tools : Google Drive.

Facility Management

• Oversee office budget management

• Manage service providers and suppliers

• Handle office supplies and equipment needs

• Act as the main point of contact for landlords across different office locations

• Ensure workplace safety (coordinate evacuation drills, check fire safety equipment and electrical installations, oversee emergency and first-aid training)

About you :

• You have 7+ years of experience in finance and administrative management.

• Ownership mentality: you are a doer and have a bias for action, no task is below you.

• You are rigorous, attentive and able to handle complex tasks.

• You’re a detail-oriented multitasker, juggling tasks without losing sight of the big picture.

• You’re a team player : you enjoy sharing and learning from each other.

• You have a problem-solving mindset, always looking for ways to optimize financial processes and make things run more smoothly thanks to your organisational skills.

• You speak and write French and English.

• Trustworthy & discreet: you handle sensitive information with the utmost care and maintain accountability.

• Bonus : You are interested in the private investment and the venture capital / private equity world.

Recruitment process

Roundtable is committed to creating a diverse environment. All qualified applicants will receive consideration for employment irrespective of gender, origin, identity, background and orientation.

We are aware there’s a long way to go with regard to diversity in our industry, which is why we encourage all applicants- and especially those listed above- to apply to our open positions.