Key Responsibilities:

1. Meeting and Engagement Support

• Manage the CEO’s agenda, prioritizing and scheduling meetings with internal teams, external stakeholders, and high-profile individuals. Coordinate logistics for meetings and engagements, ensuring all participants are well-prepared.

• Accompany the CEO to high-level meetings with stakeholders such as government representatives, CEOs, international organization leaders, and public figures.

• Prepare meeting briefs, presentations, and talking points, ensuring the CEO is well-equipped for all engagements.

• Take detailed notes during meetings, identifying key action points and ensuring timely follow-ups.

2. Strategic Follow-Up and Coordination

• Oversee the execution of action points decided in meetings, coordinating with internal and external teams to ensure delivery.

• Act as the CEO’s liaison, facilitating clear and effective communication between the CEO and stakeholders.

• Track and prioritize incoming requests, correspondence, and deliverables, ensuring nothing critical is overlooked.

3. Document Preparation and Communication

• Draft and edit high-quality emails, letters, presentations, and reports in both English and French.

• Research and compile relevant information on key topics or stakeholders ahead of meetings or engagements.

• Ensure consistency and alignment with the CEO’s communication style and the company’s values.

• Support the CEO’s participation in conferences, events, and public speaking engagements, including speech preparation and logistics coordination.

4. Social Media and Digital Presence

• Craft thoughtful and authentic social media posts that reflect the CEO’s voice, values, and vision, inspiring meaningful conversations with the community.

• Work closely with the Community Manager and other relevant teams to ensure consistency with the company’s messaging and values, while amplifying the CEO’s presence as a relatable and influential leader.

Required Qualifications

• Bachelor’s or Master’s degree in Communications, Business Administration, International Relations, Political Science, or a related field.

• Successful professional experience, ideally in a high-stakes environment (e.g., executive office, consulting, government relations, international organizations).

• Deep interest in and understanding of ecological and social transition topics, with the ability to quickly grasp sector-specific challenges and opportunities.

• Fluent in English and French, with exceptional verbal and written communication skills in both languages.

• Proven ability to interact confidently with high-level stakeholders, including government officials, CEOs, and public figures.

• Familiarity with social media platforms (e.g., LinkedIn, Instagram) and a proven ability to craft engaging content for professional audiences.

Key Skills

• Passion for driving impactful change, with a proactive and solution-oriented mindset.

• Strong interpersonal skills, demonstrating discretion, tact, and professionalism in interactions with diverse stakeholders.

• Outstanding organizational and time-management skills, with the ability to handle multiple priorities and deadlines effectively.

• Strategic mindset, with the ability to anticipate needs, propose creative solutions, and streamline workflows.

• Exceptional writing and editing skills, capable of drafting impactful presentations, emails and social media posts that align with the CEO’s voice and values.

• Proficiency in digital tools, including Microsoft Office Suite, calendar management systems (e.g., Google Calendar, Outlook), and social media management tools.

Preferred Qualifications:

• Experience working in a high-demanding, international and multicultural environment.

• Familiarity with global sustainability challenges and frameworks

• A proactive, creative mindset, with an ability to adapt to fast-paced, dynamic environments.