Within the Workplace department and in charge of the 2 french facilities, the Office Manager is responsible for the efficient functioning of the office through a range of health & safety, administrative, financial and managerial tasks.

The Office manager's role is to ensure the smooth running of the office on a daily basis and will be responsible for the delivery of all of the above areas of responsibility. This will require the management and scheduling of 1 person, to meet the varying loads required throughout the day.

What you will do:

Budgets

• Manage office G&A budget
• Create budgets for all areas within responsibility
• Ensure accurate and timely reporting
• Look for savings
• Manage purchase orders and payments

Procurement & suppliers management

• Manager bid for tenders with the Purchasing teams
• Validate & challenge specifications to get the best deals
• Day to day administration & management of contracts (security, reception, cleaning, plants, water supply, maintenance…)
• Suppliers quality control
• Requests for additional purchases outside of agreed contracts

Property & space management

• Manage day to day issues with properties representatives
• Maintain the office condition and arrange necessary repairs
• Organise the office layout and moves
• Organise construction works

Health & safety

• Annual building inspections and legal and operational compliance
• Fire drill employees trainings
• Safety employees trainings

Services to the teams

• Stationery, goodies, furniture… order management
• Cafeteria supply

Events and meetings

• Plan in-house or off-site activities, like parties, celebrations and conferences

Other

• Partner with HR
• Partner with IT
• Partner with work councils
• City Hall & neighbours point of contact
• Implement & update Workplace policies

This role is excellent for a person with:

• 5+ years of professional experience
• Communication
• Organisation
• Proactivity
• Sense of service
• Sense of priority
• Operational & administrative tasks appetite
• Suppliers and landlords persuasiveness
• Health and safety knowledge

If you don’t meet 100% of the qualifications outlined above, tell us why you’d still be a great fit for this role in your application!